Office of Community Standards & Student Conduct
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The Code of Community Standards is facilitated by the Office of Community Standards and Student Conduct.?The Code of Community Standards serves to protect the rights of Emerson College community members as well as the rights of students reported to have violated the College’s Community Standards.
In addition to the policies outlined in the Code of Community Standards, students are responsible for upholding all campus policies and procedures.?Some of the most commonly used policies outside of the Code of Community Standards are outlined below.?Please also see Emerson's Policy page for additional information.
Emerson College's policies clarify the College's expectations of its members and departments, mitigate institutional risk, enhance efficiency, protect intellectual property, and support the College's compliance with laws and regulations.
Students may register their bikes to store in one of?the College's two Bike Rooms. ??During the registration period at the beginning of the Fall Semester, Emerson students, who commute by bike may register to use the Bike Room on a first-come, space-available basis. Daily-parking users?may not?use the facility for overnight storage. ?Unregistered bikes and/or bikes not locked in a numbered rack space may be impounded. Overnight parking or storage is prohibited and bikes left overnight may be impounded. Users are responsible for providing their own locks and ensuring their bikes are locked to the rack in a numbered space. ?For more information see the Bicycle Policy.?
Access to Emerson College Buildings is limited to Emerson students, faculty, staff, and registered guests. ?For more information regarding how to gain access for your guests and the responsibilities of being a student host, refer to the?Campus Access and Security Policy. ?
All hard copy postings by students and student organizations must have an official Student Engagement & Leadership (SEAL) approval?stamp.?Postings of signs, fliers, advertisements, and other materials are permitted on authorized bulletin boards only. All other postings will be removed. ?For more details regarding prohibited content of postings and how to obtain approval for your posting refer to the?Posting Policy.?
The College believes in the right and is committed to the protection of all peaceful forms of protest. The campus must be open to a free exchange of ideas in which diverse viewpoints can contend for acceptance in an atmosphere free of any recourse to physical force. In turn, the College will insist that all protests be orderly and carried out with the following regulations:
A. The blocking of corridors or entrances to any area or the use of loud noise to disrupt a conference, meeting, or classroom session is prohibited.
B. Demonstrations may not be conducted in faculty or administrative offices, classrooms, the Iwasaki Library, or other academic/performance areas.
C. Picket lines in College corridors are prohibited. Students, faculty, or other members of the College community who violate these regulations will be subject to disciplinary action.
All users of Emerson College's computing resources are expected to behave in a responsible, ethical, and legal manner. In general, appropriate use means respecting the rights of other computer users, the integrity of the physical facilities, and all pertinent and contractual agreements. ?You are ultimately responsible for anyone's use of your network connection. For more information refer to the?Electronic Information Policy.?
Every enrolled degree-seeking student is assigned an Emerson College email address as part of their ECnet account. This email address is usually in the form of firstname_lastnameemerson [dot] edu. The College considers the transmission of information to students, via email, to this College-assigned email address as a form of official notification. It is your responsibility to check your Emerson email account regularly. You can access your Emerson email account via the web from any Internet-networked computer atecmail.emerson.edu.
You may adjust your email settings so that messages sent to your College-assigned email address are redirected to an alternate/preferred email address of your choosing. To do so, select the “Redirect my ECmail” option from thepages.emerson.edu/myaccount?webpage. Redirecting your email address will inform the College’s network to automatically forward any email messages sent to your ECnet account to your preferred email address.
If you have any questions regarding your ID number or PIN, contact the Registrar at 617-824-8655. If you have any technical questions or problems using Interactive Services or ECmail, contact the Help Desk at 617-824-8080.
Emerson College takes the safety and well-being of its students very seriously. To ensure that we know who to contact in the event of a personal emergency, the College requires each student to provide us with two emergency contacts and one missing person contact. One of the emergency contacts also can serve as a student’s missing person contact. Students may check their emergency contacts and make updates at any time by using the Update Emergency Contacts option on the Student Services tab in?eCommon. The Registrar’s Office will send reminders to students to confirm and update their emergency contact and missing person entries three times per year (August, January, and May); however, students are expected to update their record as changes occur.
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records.?
Emerson College has designated the following as Directory Information: name, address, telephone number, current enrollment, full-time/part-time status, dates of attendance, degrees earned, dates of degrees, awards/honors/scholarships, major(s), minor(s), sports and activities, height and weight of members of athletic teams, photographs or recorded images, advisor, concentrations, and computer user name.?The College may disclose any of those items without prior written consent unless notified in writing to the contrary. Students wishing to withhold the disclosure of any aspects of the above-mentioned Directory Information must file a Request to Opt-Out of Directory Information form, available at the Office of the Registrar, located on the 2nd floor of 216 Tremont St.
For more information regarding FERPA:?/acf/registrar/policies-ferpa/ferpa
Intellectual property rights are what allow us all to benefit from creative and scholarly works produced by others.? As an institution of higher education committed to leadership in communication studies and the performing arts, Emerson College endeavors to nurture respect for all intellectual property rights of others. ?Engaging in?illegal file sharing over the Internet through a peer-to-peer client such as BitTorrent, is prohibited. ?For more information refer to the?Peer-to-Peer?File Sharing Policy.
In an effort to both assist student organizations and College departments’ planning and ensure appropriate use of the institution’s name, all Emerson student organizations are required to register their intent to conduct any fundraising activities on or off the campus in Office of Student Engagement & Leadership (SEAL). Fore more information, refer to the Fundraising Policy.?
A student's official academic record reflects the gender the student identified him- or herself as to the College when he or she applied for admission to the College. Students who subsequently wish to change the gender designation in their official academic record must provide the registrar with a certified copy of a court order showing their change of gender, or other legal identification, such as a revised driver's license reflecting their new gender. "Official academic record" in this section is defined as Emerson College's computerized student information system (BANNER).?To request that your academic record reflect a gender change, complete and submit the?Request for Name/Gender Change Form, along with supporting documentation, to the Registrar's Office. For more information, view name and gender change information.?
The College is committed to a compassionate response to all members of the community who are infected with the Human Immunodeficiency Virus (HIV), to those who have Acquired Immune Deficiency Syndrome (AIDS), and/or to those who may have any other serious illness. The College seeks to create a safe and open environment for communication while safeguarding and respecting the confidentiality of individuals. Students, faculty, and employees are guaranteed access to all areas of the institution such as residence halls, dining rooms, athletic facilities, classrooms, and offices without discrimination on the basis of HIV/AIDS status, or other health concerns. Members of the Emerson Community are generally afforded the right to participate in all College activities without restriction, unless the employee’s personal physician, or in some situations, the College, determines that such participation represents a risk to the health and safety of other employees. At the same time, Emerson College expects members of its community to act responsibly in preventing the transmission of HIV/AIDS, or any other serious disease. The College provides ongoing, prevention-based education, information and resources.
No member of the Emerson College community may publicize or otherwise provide any person, group, agency, insurer, employer or institution with any medical or other information regarding the HIV/AIDS status of a College faculty, employee, or student without written consent from the individual involved or, if the case permits, from an immediate family member or domestic partner.
The purpose of this policy is to encourage research, publication, and artistic, creative, and pedagogical work of the highest possible caliber and to protect the intellectual property of the College and its faculty, staff, and students. For more information:?/acf/policy/intellectual-property
Massachusetts Laws for Alcohol, Firearms, and Fireworks
A. Alcoholic Beverages An individual must be 21 years of age or older to purchase, possess, be served, or consume alcohol in Massachusetts. It is illegal to misrepresent one’s age with the intent of procuring alcohol, to provide alcohol to an individual under the age of 21, to sell alcohol without a license, or to possess an open container of or consume alcohol in public places.
B. Firearms Any person carrying a firearm loaded or unloaded in any building or on the ground of any college or university without the written authorization of the board or officer in charge of said college or university shall be punished by a fine of not more than $1,000 or by imprisonment for not more than two years or both.
C. Fireworks Their possession, sale, and use are prohibited under Massachusetts law.
California Laws for Alcohol, Firearms, and Fireworks
A. Alcoholic Beverages An individual must be 21 years of age or older to purchase, possess, be served, or consume alcohol in California. It is illegal to misrepresent one’s age with the intent of procuring alcohol, to provide alcohol to an individual under the age of 21, to sell alcohol without a license, or to possess an open container of or consume alcohol in public places.
B. Firearms California Penal Code section 626.9 (the Gun-Free School Zone Act of 1995) provides that any person who brings or possesses a loaded firearm upon the grounds of a campus of, or buildings owned or operated for student housing, teaching, research, or administration by, a public or private university or college, that are contiguous or are clearly marked university property, unless it is with the written permission of the university or college president, designee, or equivalent college authority, shall be punished by imprisonment in the state prison for two, three, or four years.
C. Fireworks It is unlawful for any person to sell, offer for sale, use, discharge, possess without a valid permit, store, transport, give, or deliver any type of fireworks including fireworks kits in the state of California. It is also unlawful for any person to advertise that they are in any business or venture involving fireworks or pyrotechnic devices without proper licensing.
Emerson College takes the safety and well-being of its students very seriously.?All members of the Emerson community are encouraged to notify the Emerson College Police Department (extension 8888 from a campus phone or (617) 824-8888 from off-campus and cell phones) immediately when they believe a student is missing. For more information refer to the Missing Student Policy.
Students, both commuters and residents, are urged not to bring an automobile into the Emerson College area. Traffic is highly congested and the very limited metered parking has a strictly enforced two-hour limit. A public parking garage is located underneath the Boston Common with an entrance and exit on Charles Street. ?Students are not permitted to park in College parking spaces. Violators will be towed at their own expense. For more information refer to the Motor Vehicles Policy.?
A student's "name-of-record" at Emerson College is defined as the legal name under which the student was admitted to Emerson College. Legal name is defined as that name verified by a birth certified date, marriage certificate, social security card, passport, or court order. Students wishing to change their name in their official academic record from the name of record under which they were admitted to the College must provide the registrar with legal documentation stating their new legal name.?To request that your academic record reflect a name change, complete and submit the?Request for Name/Gender Change Form, along with supporting documentation, to the Registrar's Office.
Use of the Emerson College (EC) name, logo, or motto/tag line is prohibited without advanced approval by the dean of students or a designee. College–recognized student organizations and individual students should direct their inquiries to the associate dean of students in the Office of Student Life. Permission to utilize the EC name, logo, or motto/tagline by recognized student organizations is typically granted as long as the EC name, logo, or motto/ tagline isn’t altered and is being used for College–related business or activities. Use of the EC name, logo, or motto/ tagline is typically not granted for individual student use.
Students have a responsibility as members of both the Emerson College community and the neighborhood community to demonstrate respect and concern for their neighbors. Therefore, Emerson College imposes an obligation upon all its students, both resident and non-resident, to demonstrate responsible citizenship in their local neighborhood.
Prohibited behaviors include, but are not limited to: excessive noise; illegal possession, use, sale, or distribution of alcoholic beverages; use, possession, or distribution of any controlled substance or illegal drug; drinking alcoholic beverages on the street; manufacture, distribution, or use of false identification cards; objects being thrown or dropped out of windows; and disorderly, disruptive, or destructive behavior.
The College reserves the right to refer students to the Office of Community Standards and Student Conduct if they are reported to engaging?in these prohibited behaviors or any other behavior that is disruptive of its community/city relations; interferes with or obstructs the lawful missions, processes, and functions of the College; or that is found by the College to be abhorrent or offensive to generally accepted standards of conduct. If found responsible, the student is subject to sanctions up to and including loss of College privileges, suspension, or dismissal from the College.
Events held off campus using or implying the Emerson College name, utilizing the Emerson College accounting system and SGA- or College-allocated funds, or being publicized on campus are subject to the same College policies and procedures as events held on campus. In addition, to utilize an off-campus facility, students must arrange for a contract between the facility and the College. The Assistant Vice President for Student Affairs is the College designee authorized to enter into contractual agreements with an off-campus facility on behalf of the recognized student organizations. Contracts signed by students or advisors will not be honored.
A contract is required for use of any off-campus facility, regardless of how the facility is being used or cost. The facility must also carry and show proof of general liability insurance with a minimum of $3,000,000 coverage, naming Emerson College as an additional insured. A Certificate of Insurance must be obtained from the facility indicating the limits of insurance if it is not a pre-approved vendor of the College.
Off-campus events must be registered through the Office of Student Engagement & Leadership (SEAL)?by meeting with the Director of Student Engagement & Leadership?at least four weeks in advance of the event. Although guests of Emerson College students are typically welcomed, attendance by non-Emerson students may be restricted at a given event. When permitted, students who present a valid Emerson College ID are permitted to bring up to two (2) non-Emerson guests with them to an event.
Policies and procedures for holding events on the Emerson College campus for both recognized student organizations and individual student projects are outlined in the Resource Collection for Student Organizations?and Advisors.
Out of consideration for all members of the College community and for reasons of health and cleanliness, pets are not allowed in College buildings (e.g., office, residential, recreational, and academic buildings). Animals are not allowed on campus, except in the case of service animals and Student Accessibility Services–approved emotional support animals in the residence halls.
Emerson College photo ID cards are issued at regular intervals; all new students should have their IDs issued during Orientation. Students are expected to carry their Emerson College ID cards at all times and to produce the ID card when requested. If you lose your ID, you must report this loss to Emerson College Police and obtain a replacement ID. A $25 fee for replacement must be paid prior to obtaining a new ID card. The ID office will issue a replacement card upon presentation of sufficient verification of identity.
No student may solicit for money, sell or offer for sale, or promote the sale of goods or services by any person, student organization, or company on College property or using College resources including, but not limited to, residence hall rooms or addresses, Emerson College telephone numbers, ECnet accounts, or computer networks or equipment. This policy does not preclude an individual student from selling a personal item (e.g., used textbook, used musical instrument) from time to time as long as the sale does not violate any institutional policy.
The College may make limited exceptions to this policy for recognized student organizations raising money for the organizations or for a registered charity in accordance with the College’s fundraising policy so long as all the funds raised go to an organization or charity and none are retained for personal benefit. The written permission of the Director of Student Engagement & Leadership or designee is required for all solicitations and sales.
The sale of ANY food by student organizations (recognized or unrecognized) is prohibited. ?Any food given away must be prepared in commercial grade kitchens and/or those kitchens inspected by the Boston Health Department.
Emerson’s Sexual Misconduct Policy provides the Emerson community with a clearly articulated set of behavioral standards, common understandings of definitions and key concepts, and descriptions of interpersonal violence. The policy applies to all College community members, including students, faculty, and staff.? Emerson College is a community that values access and success, inclusion, care and empathy, equity, dignity and respect, community accountability, and social justice. The College strives to be a safe and inclusive community in which all students, staff, and faculty can thrive academically, professionally, socially, and holistically. Moreover, the College commits to embodying and advancing social justice, equity, and inclusion to reinforce a community in which all community members thrive. Creating a safe campus environment is the responsibility of all members of the College community, both individually and collectively.
For more information about Title IX and the Sexual Misconduct Policy please visit www.emerson.edu/titleix
The rapid growth of social media technologies combined with their ease of use and pervasiveness make them attractive channels of communication. However, these tools also hold the possibility of a host of unintended consequences. Below are some Safety and Privacy Tips for social media networking; please also read the full text of the College’s Social Media Guidelines. Remember that the Internet is open to a worldwide audience, so when using social media channels, ask yourself the following:
- Did I set my privacy setting to help control who can look at my profile, personal information, and photos? You can limit access somewhat but not completely, and you have no control over what someone else may share.
- How much information do I want strangers to know about me? If I give them my cell phone number, address, email, class schedule or a list of possessions?how might they use it? With whom will they share it? Not everyone will respect your personal or physical space.
- What if I change my mind about what I post? For instance, what if I want to remove something I posted as a joke or to make a point? Have I read the social networking site’s privacy and caching statements? Removing material from network caches can be difficult. Posted material can remain accessible on the Internet until you’ve completed the prescribed process for removing information from the caching technology of one or multiple (potentially unknown) search engines.
- Have I asked permission to post someone else’s image or information? Am I infringing on their privacy? Could I be hurting someone? Could I be subject to libel suits? Am I violating network use policy or HIPAA privacy rules?
- Does my equipment have spyware and virus protections installed? Some sites collect profile information to spam you. Others contain links that can infect your equipment with viruses that potentially can destroy data and infect others with whom you communicate. Remember to back up your work on an external source in case of destructive attacks.
The College does not permit the use of its facilities for the solicitation of contributions for religious, charitable, or political organizations or activities. This includes direct solicitation by College community members on behalf of such agencies. This prohibition includes the selling of goods or services, tickets, or chances on behalf of religious, charitable, political, or any other groups.
When Emerson College learns that a student has recently exhibited behavior that raises concerns in the community (e.g., suicidal comments or gestures, attempts to engage in risky activities, demonstrated signs of eating disorders or substance abuse), the dean of students or a designee will promptly evaluate the situation on an individualized basis. The College will reach out to the student and any medical professionals, as appropriate, and will review relevant information and possible options with the assistance of Counseling and Psychological Services and/or the Center for Health and Wellness. At the discretion of the dean of students or a designee, a parent, guardian, or family member of the student may be notified of the concerns.
If the student’s behavior, in the judgment of the College, does not warrant removal, the College may require the student to attend a psychological, medical, or substance abuse assessment at Counseling and Psychological Services and/or the Center for Health and Wellness to determine best steps and recommendations for assistance and treatment. Following the assessment, the College may require that the student actively engage in an off-campus psychotherapy program, eating disorder program, substance abuse treatment program, or other appropriate program while enrolled at the College. Students who refuse to cooperate and engage in an assessment are subject to suspension from the College’s residence halls and/or the College.
If the student’s behavior is, in the judgment of the College and/or the student’s medical professionals, at or near an acute or dangerous level, the student may be required to withdraw immediately from the College’s residence halls and/or the College in order to pursue treatment. In that event, the student will be permitted to appeal the College’s decision to the vice president for diversity and inclusion within ten (10) days of removal.
Situations sometimes arise in which students feel that they have been dealt with unfairly, that particular circumstances surrounding a policy decision requires special consideration, or that they have a complaint about the behavior/performance of a faculty or staff member. As a general rule, students should address their concern about a policy decision directly with the office responsible for administering the policy. For more information refer to the Student Grievance Procedure.
Emerson College, through its various faculties or appropriate committees, reserves the discretionary right to suspend or dismiss any student from the College for failure to maintain a satisfactory academic record or for demonstrating behaviors that are deemed excessively disruptive to the academic process and/or social/living climate of the campus. ?Students suspended or dismissed from the College will not receive a refund for tuition, room, or board.
Faculty members and administrators cannot be held responsible for oral communication from students. The student should write the message, date it, and keep a copy. Mail for faculty members and administrators may be left at the Mailroom located at 100 Boylston Street. Students are warned, however, never to send research papers, term papers, or other important course-related materials through the intra-campus mail system. All such documents should be hand-delivered to the professor, and students are advised to make a duplicate copy for their records.